Public-facing online form

Hello all, hoping to get some advice on the following:

We would like to have a web-based intake form available through a web
browser to allow us to bypass the need for community members to submit
paper forms.

Our workflow goes as follows: community member (e.g. teacher) becomes aware
of someone’s (e.g. students) suicidal ideation, community member submits a
paper intake form detailing person’s name and type of behavior, prevention
team receives intake form, enters data, follows up in-person with
individual experiencing suicidal ideation (e.g. student), paper follow up
form is filled out and data entered into system.

Our new CommCare app eliminates the paper follow up form, but as it stands,
the intake forms would still be in paper format (requiring double data
entry). We’d prefer it if the teacher could instead could be sent a weblink
where they could enter the data online. Ideally, the entered data could be
imported into the main surveillance database - The prevention team would
still need to review it and check it for completeness but it would save a
lot of time and ensure the person gets followed up with more quickly.

This is a community-wide (Native American tribe) surveillance system so
17,000+ individuals are mandated to report any self-harming behaviors. I am
thinking that a work-around may be to use just one username/log in for
anyone wanting to submit a report. The new question is: the data will need
to be carefully reviewed by the surveillance team to make sure these are
accurate reports. I’m not sure if it would be best to flag these reports
but house them in the main database, or if we should create an entirely
separate app for this. We’d like the data to be in the same database so
that, once reviewed and approved, these records can be moved into the
’follow up pool’. Any suggestions?

··· On Friday, July 21, 2017 at 11:21:34 AM UTC-4, Alexandra Hinton wrote: > > Hello all, hoping to get some advice on the following: > > We would like to have a web-based intake form available through a web > browser to allow us to bypass the need for community members to submit > paper forms. > > Our workflow goes as follows: community member (e.g. teacher) becomes > aware of someone's (e.g. students) suicidal ideation, community member > submits a paper intake form detailing person's name and type of behavior, > prevention team receives intake form, enters data, follows up in-person > with individual experiencing suicidal ideation (e.g. student), paper follow > up form is filled out and data entered into system. > > Our new CommCare app eliminates the paper follow up form, but as it > stands, the intake forms would still be in paper format (requiring double > data entry). We'd prefer it if the teacher could instead could be sent a > weblink where they could enter the data online. Ideally, the entered data > could be imported into the main surveillance database - The prevention team > would still need to review it and check it for completeness but it would > save a lot of time and ensure the person gets followed up with more > quickly. > > >

Hi Alexandra,

Unfortunately we don’t support currently public-facing form entry - using
CommCare requires you to be logged in as a mobile or web user. I think the
best option would be to give each teacher their own mobile account and
login, or to provide one shared login if anonymity is desired.

Cheers,
Will

··· On Fri, Jul 21, 2017 at 11:21 AM, Alexandra Hinton wrote:

Hello all, hoping to get some advice on the following:

We would like to have a web-based intake form available through a web
browser to allow us to bypass the need for community members to submit
paper forms.

Our workflow goes as follows: community member (e.g. teacher) becomes
aware of someone’s (e.g. students) suicidal ideation, community member
submits a paper intake form detailing person’s name and type of behavior,
prevention team receives intake form, enters data, follows up in-person
with individual experiencing suicidal ideation (e.g. student), paper follow
up form is filled out and data entered into system.

Our new CommCare app eliminates the paper follow up form, but as it
stands, the intake forms would still be in paper format (requiring double
data entry). We’d prefer it if the teacher could instead could be sent a
weblink where they could enter the data online. Ideally, the entered data
could be imported into the main surveillance database - The prevention team
would still need to review it and check it for completeness but it would
save a lot of time and ensure the person gets followed up with more
quickly.


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Hi Alexandra,

One way to accomplish this would be to use two case types such as
"possible" and “confirmed.” The form submitted by the teachers would open a
"possible" case which could then be reviewed in the case list by the
surveillance team. You could then have a follow-up form in that case list
which opened a sub-case of the type “confirmed” in the event that the
information was accurate.

Cheers,
Will

··· On Fri, Jul 21, 2017 at 3:31 PM, Alexandra Hinton wrote:

This is a community-wide (Native American tribe) surveillance system so
17,000+ individuals are mandated to report any self-harming behaviors. I am
thinking that a work-around may be to use just one username/log in for
anyone wanting to submit a report. The new question is: the data will need
to be carefully reviewed by the surveillance team to make sure these are
accurate reports. I’m not sure if it would be best to flag these reports
but house them in the main database, or if we should create an entirely
separate app for this. We’d like the data to be in the same database so
that, once reviewed and approved, these records can be moved into the
’follow up pool’. Any suggestions?

On Friday, July 21, 2017 at 11:21:34 AM UTC-4, Alexandra Hinton wrote:

Hello all, hoping to get some advice on the following:

We would like to have a web-based intake form available through a web
browser to allow us to bypass the need for community members to submit
paper forms.

Our workflow goes as follows: community member (e.g. teacher) becomes
aware of someone’s (e.g. students) suicidal ideation, community member
submits a paper intake form detailing person’s name and type of behavior,
prevention team receives intake form, enters data, follows up in-person
with individual experiencing suicidal ideation (e.g. student), paper follow
up form is filled out and data entered into system.

Our new CommCare app eliminates the paper follow up form, but as it
stands, the intake forms would still be in paper format (requiring double
data entry). We’d prefer it if the teacher could instead could be sent a
weblink where they could enter the data online. Ideally, the entered data
could be imported into the main surveillance database - The prevention team
would still need to review it and check it for completeness but it would
save a lot of time and ensure the person gets followed up with more
quickly.


You received this message because you are subscribed to the Google Groups
"commcare-users" group.
To unsubscribe from this group and stop receiving emails from it, send an
email to commcare-users+unsubscribe@googlegroups.com.
For more options, visit https://groups.google.com/d/optout.