Can data be edited / corrected once submitted?

Hi All,

Our project in Cape Town has just got going with its first couple of
hundred patients being registered. Our partners at MSF did a quick
comparison of the paper registers and the data coming in through commcare,
and whilst it was generally good there were a few of the usual date errors
etc (e.g. one or two days off).

As such MSF are asking whether they are able to correct (a.k.a clean?)
these data errors when they find them on the web side. I don’t think this
is currently possible in HQ, but wanted to check if anyone had a work
around as well as if it was something that other groups / projects have
needed?

Any thoughts most appreciated,
Best, Kieran

P.s. Also are scheduled email
reportshttps://wiki.commcarehq.org/display/commcarepublic/Configuring+Email+Reportsstill
an option in commcareHQ? I couldn’t find it on the interface.
#justchecking

Hey Kieran,

Hi All,

Our project in Cape Town has just got going with its first couple of
hundred patients being registered. Our partners at MSF did a quick
comparison of the paper registers and the data coming in through commcare,
and whilst it was generally good there were a few of the usual date errors
etc (e.g. one or two days off).

As such MSF are asking whether they are able to correct (a.k.a clean?)
these data errors when they find them on the web side. I don’t think this
is currently possible in HQ, but wanted to check if anyone had a work
around as well as if it was something that other groups / projects have
needed?

This isn’t available today. We currently don’t support historical editing
of form submissions at all. For cases, often times, apps will have an “edit
registration” form that is essentially the same as the reg form but
prepopulates the questions with the case data and supports editing.
Something like this could be used in the mobile app or in cloudcare to
clean up existing cases. For forms, we have discussed form-overrides, but
it’s not something we’re currently working on.

P.s. Also are scheduled email
reportshttps://wiki.commcarehq.org/display/commcarepublic/Configuring+Email+Reportsstill
an option in commcareHQ? I couldn’t find it on the interface.

#justchecking

Yes, under “Settings & Users -> My Account Settings -> My Scheduled
Reports”.

thanks,
Cory

··· On Mon, May 7, 2012 at 6:51 AM, Kieran Sharpey-Schafer wrote:

Hi All,

This chain is the only thing I have been able to find on editing data in
commcare. Is there still no way to edit data in forms on the
dashboard/Commcare HQ or on the phone by the user (in 2.1)?

Seems like this is a critical capability - I would imagine being able to
edit the same way you can edit users/groups through the excel download?

Thanks,
Julia

··· On Monday, May 7, 2012 1:51:15 PM UTC+3, ksharpey wrote: > > Hi All, > > Our project in Cape Town has just got going with its first couple of > hundred patients being registered. Our partners at MSF did a quick > comparison of the paper registers and the data coming in through commcare, > and whilst it was generally good there were a few of the usual date errors > etc (e.g. one or two days off). > > As such MSF are asking whether they are able to correct (a.k.a clean?) > these data errors when they find them on the web side. I don't think this > is currently possible in HQ, but wanted to check if anyone had a work > around as well as if it was something that other groups / projects have > needed? > > Any thoughts most appreciated, > Best, Kieran > > P.s. Also are scheduled email reportsstill an option in commcareHQ? I couldn't find it on the interface. > #justchecking >

Hi, Julie,

To my knowledge there is currently no way to edit/change form submissions.
This is to some extent intentional, as forms represent the definitive
record of what a mobile user has submitted.

However, you can “edit” case data by making an “edit form” for each case
type. For example, if you are following a child and you want to correct
the date of birth you can update that property through an edit form. In
the “registration” form where you first collect the date “child_dob” you
would make sure that this “updates the case” on the form configuration
page. Then in the edit form you would save the updated/corrected date of
birth as “child_dob” again and this would overwrite the date in the case,
which would be reflected in the case export.

I realize that this likely isn’t exactly what you’re looking for, and it
would be interesting to hear what other strategies people have employed to
correct data.

Thanks,

Jeremy

··· On Wed, Feb 20, 2013 at 8:48 AM, Julia Dae Ruben wrote:

Hi All,

This chain is the only thing I have been able to find on editing data in
commcare. Is there still no way to edit data in forms on the
dashboard/Commcare HQ or on the phone by the user (in 2.1)?

Seems like this is a critical capability - I would imagine being able to
edit the same way you can edit users/groups through the excel download?

Thanks,
Julia

On Monday, May 7, 2012 1:51:15 PM UTC+3, ksharpey wrote:

Hi All,

Our project in Cape Town has just got going with its first couple of
hundred patients being registered. Our partners at MSF did a quick
comparison of the paper registers and the data coming in through commcare,
and whilst it was generally good there were a few of the usual date errors
etc (e.g. one or two days off).

As such MSF are asking whether they are able to correct (a.k.a clean?)
these data errors when they find them on the web side. I don’t think this
is currently possible in HQ, but wanted to check if anyone had a work
around as well as if it was something that other groups / projects have
needed?

Any thoughts most appreciated,
Best, Kieran

P.s. Also are scheduled email reportshttps://wiki.commcarehq.org/display/commcarepublic/Configuring+Email+Reportsstill an option in commcareHQ? I couldn’t find it on the interface.
#justchecking


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Jeremy Wacksman
Field Manager, India - Dimagi, Inc.
(+91) 8802 787 333

Hi Julie,

We are currently thinking about how to deal with this issue. Our
beneficiaries have large amounts of data collected about them and they
can’t all be stored in a single case so we’re pondering. We’ll probably
implement something in the next two weeks so I can let you know what we
come up with. Whatever it is I feel sure there’s going to be some
assembling data from lots of different forms at the back end.

Best,

Bird

··· On Thu, Feb 21, 2013 at 10:54 AM, Jeremy Wacksman wrote:

Hi, Julie,

To my knowledge there is currently no way to edit/change form submissions.
This is to some extent intentional, as forms represent the definitive
record of what a mobile user has submitted.

However, you can “edit” case data by making an “edit form” for each case
type. For example, if you are following a child and you want to correct
the date of birth you can update that property through an edit form. In
the “registration” form where you first collect the date “child_dob” you
would make sure that this “updates the case” on the form configuration
page. Then in the edit form you would save the updated/corrected date of
birth as “child_dob” again and this would overwrite the date in the case,
which would be reflected in the case export.

I realize that this likely isn’t exactly what you’re looking for, and it
would be interesting to hear what other strategies people have employed to
correct data.

Thanks,

Jeremy

On Wed, Feb 20, 2013 at 8:48 AM, Julia Dae Ruben julia.dtree@gmail.comwrote:

Hi All,

This chain is the only thing I have been able to find on editing data in
commcare. Is there still no way to edit data in forms on the
dashboard/Commcare HQ or on the phone by the user (in 2.1)?

Seems like this is a critical capability - I would imagine being able to
edit the same way you can edit users/groups through the excel download?

Thanks,
Julia

On Monday, May 7, 2012 1:51:15 PM UTC+3, ksharpey wrote:

Hi All,

Our project in Cape Town has just got going with its first couple of
hundred patients being registered. Our partners at MSF did a quick
comparison of the paper registers and the data coming in through commcare,
and whilst it was generally good there were a few of the usual date errors
etc (e.g. one or two days off).

As such MSF are asking whether they are able to correct (a.k.a clean?)
these data errors when they find them on the web side. I don’t think this
is currently possible in HQ, but wanted to check if anyone had a work
around as well as if it was something that other groups / projects have
needed?

Any thoughts most appreciated,
Best, Kieran

P.s. Also are scheduled email reportshttps://wiki.commcarehq.org/display/commcarepublic/Configuring+Email+Reportsstill an option in commcareHQ? I couldn’t find it on the interface.
#justchecking


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"commcare-users" group.
To unsubscribe from this group and stop receiving emails from it, send an
email to commcare-users+unsubscribe@googlegroups.com.
For more options, visit https://groups.google.com/groups/opt_out.


Jeremy Wacksman
Field Manager, India - Dimagi, Inc.
(+91) 8802 787 333


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