# Closing a case a certain time after form completion **URL:** \ **Category:** Users\ **Created:** [September 26, 2014, 11:29am UTC](https://forum.dimagi.com/t/closing-a-case-a-certain-time-after-form-completion/1906 "2014-09-26T11:29:14Z")\ **Posts on this page:** 3\ **Page:** 1
**Author:** ![Julia\_de\_Kadt](https://dimagi.b-cdn.net/letter_avatar_proxy/v4/letter/j/f04885/32.png) [@Julia\_de\_Kadt](https://forum.dimagi.com/u/Julia_de_Kadt)\ **Post date:** [September 26, 2014, 11:29am UTC](https://forum.dimagi.com/t/closing-a-case-a-certain-time-after-form-completion/1906/1 "2014-09-26T11:29:14Z")
Hi, When our participants finish study enrollment, we fill out a close-out form to indicate that they have finished. However, we need to keep capturing clinical data for an additional period of 6 weeks after they have completed all other study participation. We would therefore like to have the cases closed automatically 6 weeks after the completion of this final close-out form. I was wondering if there was a simple way to do this? The only option I could think of (based on answers to my previous questions) is to link it to an SMS sent to one of our staff. Please let me know if there is a better way? thank you! ---
**Author:** ![Julia\_de\_Kadt](https://dimagi.b-cdn.net/letter_avatar_proxy/v4/letter/j/f04885/32.png) [@Julia\_de\_Kadt](https://forum.dimagi.com/u/Julia_de_Kadt)\ **Post date:** [September 30, 2014, 4:53pm UTC](https://forum.dimagi.com/t/closing-a-case-a-certain-time-after-form-completion/1906/2 "2014-09-30T16:53:04Z")
Hi all, Just wondering if anyone had any thoughts on this one? thank you! > **···** > > On Friday, September 26, 2014 1:29:14 PM UTC+2, Julia de Kadt wrote: \> \> Hi, \> \> When our participants finish study enrollment, we fill out a close-out \> form to indicate that they have finished. However, we need to keep \> capturing clinical data for an additional period of 6 weeks after they have \> completed all other study participation. We would therefore like to have \> the cases closed automatically 6 weeks after the completion of this final \> close-out form. \> \> I was wondering if there was a simple way to do this? \> \> The only option I could think of (based on answers to my previous \> questions) is to link it to an SMS sent to one of our staff. Please let me \> know if there is a better way? \> \> thank you! \> ---
**Author:** ![Nate](https://dimagi.b-cdn.net/letter_avatar_proxy/v4/letter/n/e95f7d/32.png) [@Nate](https://forum.dimagi.com/u/Nate)\ **Post date:** [September 30, 2014, 10:39pm UTC](https://forum.dimagi.com/t/closing-a-case-a-certain-time-after-form-completion/1906/3 "2014-09-30T22:39:56Z")
Hi Julia, We have not yet implemented a system for automatically updating cases based on time or other qualifications. There is currently a User Voice item about this that you can vote for here [http://dimagi.uservoice.com/forums/194740-data/suggestions/5934657-updates-cases-automatically-from-hq](http://dimagi.uservoice.com/forums/194740-data/suggestions/5934657-updates-cases-automatically-from-hq) . As far as options for how to do this at the present time, we do have the Reminders [https://confluence.dimagi.com/display/ccinternal/CommCareHQ+Reminders](https://confluence.dimagi.com/display/ccinternal/CommCareHQ+Reminders)\* system that can be used to inform users about a case after a certain period of time. Other than this, here are the current options for closing cases: - Use other forms in the app (i.e. the follow up visit forms that you mentioned) to close the case. For example, you can setup those forms to only close the case if these were filled out 6 weeks after the Close Out form was filled out - Use the close case button on HQ - Use case exporter/importer\* to bulk close cases on a regular basis Cheers, Nate \*available starting in the standard plan > **···** > > On Fri, Sep 26, 2014 at 7:29 AM, Julia de Kadt wrote: > > > Hi, > > > > When our participants finish study enrollment, we fill out a close-out > > form to indicate that they have finished. However, we need to keep > > capturing clinical data for an additional period of 6 weeks after they have > > completed all other study participation. We would therefore like to have > > the cases closed automatically 6 weeks after the completion of this final > > close-out form. > > > > I was wondering if there was a simple way to do this? > > > > The only option I could think of (based on answers to my previous > > questions) is to link it to an SMS sent to one of our staff. Please let me > > know if there is a better way? > > > > thank you! > > > > -- > > You received this message because you are subscribed to the Google Groups > > "commcare-users" group. > > To unsubscribe from this group and stop receiving emails from it, send an > > email to [commcare-users+unsubscribe@googlegroups.com](mailto:commcare-users+unsubscribe@googlegroups.com). > > For more options, visit [https://groups.google.com/d/optout](https://groups.google.com/d/optout). > > -- > Nate Haduch > > Technical Support Analyst > Dimagi, Inc | 585 Massachusetts Ave | Suite 3 | Cambridge, MA 02139 > web: [http://www.dimagi.com/](http://www.dimagi.com/)